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At a time when digital transformation and legal requirements go hand in hand, CFOs and finance managers are faced with the challenge of not only optimizing their invoice processing processes, but also making them legally compliant. The integration of artificial intelligence (AI) in Microsoft Dynamics 365 offers an advanced solution to master these challenges.
The processing of incoming invoices has changed significantly as a result of digitalization. In particular, the integration of AI technologies in Microsoft Dynamics 365 enables companies to process their accounts payable invoices more efficiently and accurately, while at the same time meeting the legal requirements of the e-invoicing obligation. Microsoft Dynamics 365 Finance and Operations (D365 FO) offers a comprehensive solution that integrates both automation through AI and e-invoicing compliance.
A particularly powerful tool in this context is the Microsoft Dynamics 365 Invoice Capture feature. This solution improves the efficiency and accuracy of incoming invoice capture through advanced artificial intelligence and automation technologies.
The process begins at invoice receipt, where documents are received via email, EDI, web forms or physical channels. The documents are then scanned and the data extracted using optical character recognition (OCR) technology to convert the relevant information into a structured format. The extracted data undergoes data validation and error correction, where anomalies are detected through machine learning and natural language processing (NLP) and either automatically corrected or flagged for manual review. After validation, the data is automatically imported into D365 FO to create the incoming invoice. Finally, the incoming invoice is posted, either manually checked or directly automated, depending on the configuration. This comprehensive technology and process integration enables precise, efficient and automated invoice processing.
As digitalization progresses, electronic invoicing is becoming increasingly important. From January 1, 2025, companies in Germany will be obliged to receive electronic invoices in the B2B sector. From 2027, a further regulation will come into force that also stipulates the sending of electronic invoices. The aim of this change is to modernize the invoicing process and increase efficiency. Microsoft Dynamics 365 supports these requirements through the seamless integration of electronic invoice formats and processes. E-invoices can be generated and read. E-invoice formats such as XRechnung, ZugFeRD, PEPPOL and UBL are included as standard.
The AI-supported automation of invoice processing in Microsoft Dynamics 365 Finance and Operations is revolutionizing the way incoming invoices are captured and processed. By integrating OCR, NLP and ML technologies and meeting the e-invoicing obligation, companies can optimize their invoice processes, reduce costs and increase both customer and employee satisfaction. Use this advanced technology to make your invoice processing more efficient, accurate and compliant.
If you would like to find out more or have specific questions, we will be happy to help. Take the opportunity to arrange a free, no-obligation consultation with one of our experts.
In this meeting, we can discuss your individual requirements and give you a live demonstration of invoice capture in Dynamics 365.
In addition to Invoice Capture, Microsoft Dynamics 365 offers a wide range of other functions that you can use to optimize your business processes. Experience the innovative features of Microsoft Dynamics 365 - the result of many years of project work with maximum added value for the life sciences and manufacturing industries.
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