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How to connect your suppliers' web stores to Dynamics 365 and optimize the supply chain 

How to connect your suppliers' web stores to Dynamics 365 and optimize the supply chain 

August 27, 2024

Discover the power of Microsoft Dynamics 365: Our blog series provides you with detailed information and tips & tricks for optimizing your Microsoft Dynamics 365 solution. 

The connection of a supplier web store to Dynamics 365 Finance and Operations (D365 FO) allows order data to be imported directly from the web store into the ERP system via a “punch-out” solution, such as the cXML exchange format, and purchasing requests to be created automatically.  Certain product groups can be specified, limited or user (groups) specifically defined so that synchronization or importing entire supplier catalogs into the ERP is no longer necessary.

Webshops of your suppliers to Dynamics 365

The 6 steps of a supplier webshop order

The 6 steps of a supplier webshop order

These technical components are used for the integration of supplier webshops:

  1. Punch-Out with APIs, Web Services or cXML
    APIs, Web Services and cXML enable communication between the supplier's webshop and the ERP system. These interfaces enable secure and efficient data transfer.
  2. EDI (Electronic Data Interchange) 
    EDI is used to exchange standardized electronic documents between business partners. This includes orders, invoices, shipping notifications and other business-relevant documents.
  3. Data mappings 
    Data mappings are required to ensure that the structure and format of the webshop data complies with the requirements of D365 FO.
  4. Workflows and automation Workflows within D365 FO automate the processing of imported order data and the creation of purchase requests and approvals.

Advantages of integrating a supplier webshop in the ERP

Increased efficiency Automated data transfer and processing reduce manual effort and speed up the ordering process.

Error reductionAutomated processes minimize human error during data entry and processing.

Real-time updatesOrder information is updated in real time, resulting in better inventory management and delivery planning.

Cost savingsReduced manual effort and lower error rate lead to cost savings and more efficient procurement processes. (supplier prices)

Improved supplier relationships Transparent and efficient ordering processes strengthen relationships with suppliers and improve collaboration.

Would you like to find out more about this topic?

We can clarify your individual questions in a free consultation.

If you would like to find out more or have specific questions, we will be happy to help. Take the opportunity to arrange a free, no-obligation consultation with one of our experts.

During this meeting, we can discuss your individual requirements and give you a live demonstration of the Dynamics 365 supplier web store connection.

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Innovative features of Microsoft Dynamics 365

In addition to digital supplier integration, Microsoft Dynamics 365 offers a wide range of other functions that you can use to optimize your business processes. Experience the innovative features of Microsoft Dynamics 365 - the result of many years of project work with maximum added value for the life sciences and manufacturing industries.

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Do you have any questions? Get in touch with us now - we will help you!

Peter Reichart

Head of BDU Healthcare & Life Sciences D365
+49 931 87095023

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